AppointedAI sits on your website, answers front-desk questions, captures every visitor's details, and books consultations straight onto your calendar, 24/7. Even while your whole team is in treatment rooms.
"Med spa" covers more than you'd think. If clients book appointments or consultations for aesthetic or wellness services, AppointedAI was built for you.
The simple test: if new clients start with a consultation or a booked appointment — and your front desk can't answer every inquiry the moment it arrives — this is for you.
A med spa lead is impulsive and high-intent, and gone the moment somewhere else answers first.
They found you on Instagram at 9 PM. Your site had no one to talk to. They booked with whoever answered.
Your team is (rightly) with clients all day. Every call and chat that lands during a service goes nowhere.
Most people won't leave a voicemail — they just dial the next clinic on Google.
A contact form answered tomorrow is a lead lost today. Speed of response decides who wins the booking.
"How much is lip filler?" often ends the conversation. It should start one: a booked consultation.
Bookings without confirmations and reminders quietly leak revenue every single week.
Every one of those is a consultation that should have landed on your calendar.
A small, elegant chat concierge on your website that works like your best front-desk hire, minus the sick days.
It doesn't improvise, and it doesn't scrape the internet. Everything it says comes from four sources you control.
Services and durations, hours, timezone, address, phone, appointment types, per-service rules, video-call links, blocked dates, even your assistant's name. All set in your dashboard.
Availability comes live from your calendar's free/busy, with buffer rules and daily caps. It can only offer times that actually exist, and books straight onto it.
Returning clients, bookings, waitlist, and reminders live in a secure database, so it recognizes repeat clients and never double-books.
Confirmations and reminders send from your booking address. The email assistant reads and answers booking emails under the same rules as the chat.
For clinics losing after-hours and in-treatment leads
For clinics whose site doesn't match the quality of their work
For owners who know there's more to automate
Your services, hours, durations, and booking rules — set up with you, white-glove.
One click links Google Calendar. Availability is always real.
One line of code on your site — or we build the whole site for you.
Visitors get answers and consultations land on your calendar — day and night.
Manage bookings, clients, waitlist, and settings from one dashboard.
In aesthetics, an assistant that says too much is a liability. AppointedAI is hard-limited to front-desk work.
AppointedAI is booking and front-office software — it is not a medical device and does not provide medical advice. Your providers remain responsible for all clinical guidance. We follow privacy-conscious, security-minded engineering practices; we do not claim HIPAA compliance.
It's hard-limited: no medical advice, no treatment suitability, no dosage talk, no outcome promises, under any phrasing. Clinical questions get a warm "that's a great question for the provider" and an offer to book the consultation. Ask it "Is Botox safe during pregnancy?" in the demo and watch.
No — it's the front desk in front of it. Booking platforms wait for clients who already decided. AppointedAI catches the ones still deciding (the 9 PM Instagram visitor with a question) and turns them into booked consultations on your Google Calendar.
You (or we, during white-glove setup) configure everything in your dashboard: services, durations, hours, appointment types, pricing policy, assistant name. Availability comes live from your Google Calendar. It only speaks from what you've configured. When it doesn't know, it defers and offers the consult.
About 24 hours, mostly on our side: we configure your business info together, you connect Google Calendar with one click, and you (or we) paste one line of code onto your website. If you don't love your website, we'll build you one with the assistant built in.
We don't claim HIPAA compliance. AppointedAI is front-office booking software built with privacy-conscious, security-minded workflows. It books consultations and captures contact details; your clinical records stay in your clinical systems.
Every conversation name, phone, and email into your dashboard, along with the booking, waitlist entry, or question that came with it. Even a visitor who doesn't book becomes a lead you can follow up with, instead of an anonymous page view.
Ten minutes, on your own services. If it's not a fit, no hard feelings.
hello@appointedai.app
Aledo, TX, serving Weatherford, Willow Park, Hudson Oaks & west Fort Worth
Within one business day, usually much faster.